Lennox Computer LILAC Business Software

8/14 Ashtan Place, BANYO 4014
Brisbane, Australia
http://www.lennox.com.au

ERP Business Accounting Software

Distribution, Manufacturing, Timber

eMail: call for enquiry eMail

Phone: 07 3267 7880

Est. 1980

LILAC Accounting & Business Management Software - Enterprise Automation

LILAC is a high level business software suite integrating order processing, EDI, and physical business processes - distribution, manufacturing, and job costing - with a comprehensive, whole of enterprise accounting database.

Established in 1980, Lennox Computer provides phone, email, and site support across Australia.

LILAC Business Software - Demonstration Guide

LILAC is a business accounting software platform which incorporates a number of functions into a single integrated suite of modules.

Barcode and Label Printing
Barcode Scanning

Warehouse Manager
Despatch Manager

Electronic Data Interchange
(EDI)

Purchase Order
Goods Received
Purchase Invoice

Sales Order
Work Order / Picking Slip
Tax Invoice

Debtors
Creditors
CRM

eCommerce
Point of Sales

eMail Integration
Microsoft Integration

Estimating
Quotation
Production
Bill of Materials (BoM)
Manufacturing
Work In Progress

Single Touch Payroll

Client Server Structure

LILAC uses a Client/Server structure. The "Server Program" on the "Server Computer" accesses and manages database files. Connections are accepted from your "Client Computers" located anywhere on your local network. This organisation protects the database files from damage by external computers, and provides a very secure, natural "fire-wall" effect.

WYSIWYG Document Interface

LILAC implements a "What You See Is What You Get" document interface for users and operators of the software.

This means images presented on the screen for a wide range of accounting, business, and technical features, appear as electronic images of paper documents, allowing the operator to work with a very natural and intuitive "form filling-in" regime.

An example of an on-screen document which prints as 'What You See Is What You Get' (WYSIWYG)

Most LILAC documents are organised in A4 Landscape orientation. This allows multiple column presentations to be laid out legibly. Colour coding is used to indicate the data entry capabilities of a document to the operator on a field by field basis.

Open Ended Database

LILAC implements a completely general open-ended transaction history for all accounts in the database. This includes customer, supplier, product, employee, job, trading accounts, balance sheet accounts, etc.

The database may be allowed to grow providing the ability to perform sophisticated analysis of sales, purchases and other activities in full detail on a wide range of combinations: by product, by customer, by supplier, by group, by territory, etc.

Accounting Database

Integrated accounting, 'integrated', in this sense, means that the natural processing of business transactions as WYSIWYG documents in LILAC results in the creation of the correct debits and credits in a balancing "double-entry" accounting system, with nil effort by the operator.

LILAC maintains a comprehensive set of accounts reflecting the accounting implications of multitudinous business activities - sales, purchasing, stock, costing, assets, liabilities, payroll, time-costing, loans, accruals, provisions, etc.

Transactions are added to the appropriate accounts dynamically in real-time. This means that up-to-the-minute financial reports, including Profit or Loss & Balance Sheet are instantly available as a result of normal day-to-day business transaction processing.

Three Phase Purchase Order Sequencing
Purchase Order >> Goods Received >> Purchase Invoice

Three Phase Sale Order Sequencing
Sales Order >> Work Order >> Tax Invoice

Documents are stored and retrievable. Documents are printed and emailed as the appear on the monitor.

Multi Entity Operations

LILAC provides support for a virtually unlimited number of different trading, or accounting entities nested in a single head office database. For example, within AA Head Office (AAHO), may nest AABR, AASY, AAMB, AAPT, etc.

Each entity may represent a branch, a company, a department, a warehouse or whatever is needed. The crucial point is that each entity has its own balancing set of debits and credits and can produce stock, sales, P & L, Balance sheet reports, individually, when required.

Often subsidiary entities are only required for trading purposes and most balance sheet accounts are held in a "Head Office" ledger. LILAC automates this permitting invoicing and related operations in the subsidiary ledger with debtors, creditors and loan accounts automatically adjusted to the head office ledger.

Debtor & Creditor Documents

Stock Account

Warehouse Control

Manufacturing Control

Warehouse manager provides control and stock tracking in large warehouse situations. Scanners communicate barcode information in real-time with the LILAC database. Products are received into warehouse locations, moved from location to location, utilised/sold, and despatched outbound by scanning barcodes, providing real-time visibility of product status through LILAC connections.

Standard LILAC software allows the user to instantly generate barcodes containing product and invoice information for individual products, cartons (containing multiple products), and pallets carrying mixed loads of cartons and products.

Through closed loop barcode scanning (and manual data entry), consistent maunfacturing processes can be achieved, and chain of custody data is captured.

Plan, Track, Measure, and Display

• Scheduling
• Material Use
• Production at Staged Manufacturing Work Centres
• Status
• Inventory
• Freight
• Records and Detailed Reporting

Manufacturing control operates in conjunction with Sales Order Processing and Accounts, providing whole of enterprise management.

Single Touch Payroll

LILAC Payroll implements Single Touch Payroll reporting requirements to correctly forwards employee tax and super information to the ATO.

The Pay Slip plays the dual role of employee data entry and periodical pay slip. This ensures routine cross-checking and validation of employee data as part of the repetitive pay cycle.

Most users maintain one to five years of full detail in the Payroll Ledger to ensure financial detail is available for reporting and analysis purposes.

LILAC Payroll is immediately available as a stand alone business payroll system, or is included as part of LILAC ERP Business Accounting Software.

LILAC Debtors Ledger

The Debtors Ledger (or Accounts Receivable) is an integrated accounting ledger tracking money owed to the business by customers who purchase goods or services.

Generally, debits are generated by Sales Order Processing and Invoicing. The Debtor Account is used to establish and edit data associated with individual debtors.

Sales Order Processing, Invoicing, Debtor Receipt, and Debtor Statement documents interface with the Debtors Ledger to provide full finanacial management handling very large volume transactions and intergrated eCommerce sales.

Specific fields within individual Debtor Accounts determine:
• Terms (Ageing)
• Credit Limits
• Discount & Price Selection
• Invoicing Options
• Head Office and Branch Accounts
• Categorisation

Real-time postings are added to an indefinite debtor transaction history, generating an extensive database allowing tracking, analysis, and reporting.

LILAC Creditors Ledger

The Creditors Ledger (or Accounts Payable) is the accounting ledger tracking money owed by the business to suppliers of goods and services on credit accounts, and who receive payments according to an agreed ageing of debts.

The Creditors Ledger is an integrated part of LILAC. Most credits are created by the operation of other parts of the software, ie procurement and purchasing order processing.

LILAC Creditors are implemented as an "open-item" regimen rather than a "balance forward" style. This means that the software tracks details of any unpaid or partly paid items (usually invoices), until such time as they are fully paid. 

The debit entires balancing the credits to the Creditors Ledger may be directed and dissected into any part of the LILAC balancing suite of Ledgers. The Creditors Posting document captures items (invoices from suppliers) for expenditure not processed through the Purchasing module.

Names & Addresses & Mailing Lists

The LILAC Creditors Ledger utilises a standard, general approach to the handling of names & addresses within the LILAC database. That is to say, the name & address used for a creditor has a separate existence in the database and may be utilised in other modules such as mailing, debtors, delivery location, etc.

Cheques, Remittances, and Electronic Funds

Payment selection can be fully automated using the 'Suggest' and 'Apply' function in the Creditor Payment document.

Suppliers who provide banking details may be paid electronically via the Australian banks, ABA Electronic Funds Transfer system.

Lennox Computer - 07 3267 7880
Brisbane, QLD, Australia.

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